IFACCA seeks an Office Manager

IFACCA
Australia
Applications close 25 August 2008

NOTE: The application deadline has been extended to 27 August 2008.

The International Federation of Arts Councils and Culture Agencies is looking for a dynamic Office Manager to coordinate its finances, membership and administration and to work with team members to manage communications, events and projects as required.

IFACCA is the global network of national arts funding bodies - such as arts councils and ministries of culture. More details on the Federation, which has over 100 members in 65 countries, are set out at the end of this position description.

The Office Manager position will be full-time for a period of 12 months with the potential for renewal.  A salary package commensurate with the experience of the applicant will be negotiated.  A part-time position, paid pro-rata, could also be negotiated. The Office Manager will be based at the Federation’s secretariat office in central Sydney. Some international travel may be required.

Duty Statement
The Office Manager will be responsible for:

• Managing the Federation’s administrative and accounting systems and the governance and reporting processes required by the board, membership and government authorities, including budgeting and financial reporting.
• Developing and managing IFACCA’s membership system and liaising with members and other key stakeholders and reporting key developments to the board.
• Developing and managing IFACCA’s database-oriented information management systems to enhance our online information resources and marketing.
• Assisting the team to build international support networks for IFACCA including those with members, potential members, sponsors and private foundations.
• Assisting the Executive Director and other team members to develop new programs and projects, and coordinate existing projects, research, communications and events.

Selection Criteria
We are seeking an enthusiastic team-member with substantial experience including:

• High level management and organisational skills and an ability to effectively manage staff, consultants and long-term projects. Experience in conducting or managing research projects would be an advantage.
• Extensive experience in financial management, governance and reporting, ideally in a membership-based service organisation in the arts or not-for-profit sector. Experience in HR would also be desirable.
• Ability to work independently and as part of a team, prioritise a varied workload, meet deadlines and demonstrate great attention to detail.
• Excellent written and oral communications skills and an ability to exercise tact and discretion.  Experience in managing websites and/or public relations would be an advantage.
• High-level expertise in office and administrative systems such as MS Word, Excel, Outlook and MYOB.
• Demonstrated understanding of the public sector, international affairs, and/or issues in cultural policy. Experience in networking to support the arts would be an advantage.
• A commitment to cultural diversity and equal opportunities is essential. Knowledge of a language other than English and/or overseas work experience would be an advantage.

About IFACCA
Established in 2000 at the World Summit on the Arts and Culture in Canada, IFACCA’s mission is ‘to create an international resource and meeting ground for all those whose public responsibility it is to support excellence and diversity in artistic endeavour’. 

IFACCA has over 100 members in 65 countries. Among IFACCA’s key activities are:

• Convening international events to encourage face-to-face networking and to tackle key issues in arts and culture policy.
• Producing ACORNS, a fortnightly e-bulletin on arts and cultural policy, to improve access to knowledge about good practices in public support for the arts.
• Developing research and information resources, to improve the management and international sharing of information and ideas.

Full details of IFACCA’s activities and membership can be found at www.ifacca.org.

The Federation’s secretariat is a non-profit company employing four full-time staff; and several part-time staff including an accounts clerk, web designer, and representatives in South America and Europe.

Applications addressing the selection criteria should be sent to IFACCA’s Executive Director, Sarah Gardner, by Monday 25 August 2008.
Contact:  Sarah Gardner Fax: (02) 9215 9111  Tel: (02) 9215 9016

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